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Email Send Email Activity

Introduction

An Email Send Email activity, using its Email connection, sends email using the Simple Mail Transfer Protocol (SMTP) to specified recipients and is intended to be used as a target in an operation.

Important

To send emails through Microsoft 365 (smtp.office365.com), OAuth2 must be selected for Authentication Type and ROPC (Resource Owned Password Credentials) must be selected for Grant Type in an Email connection.

Create an Email Send Email Activity

An instance of an Email Send Email activity is created from an Email connection using its Send Email activity type.

To create an instance of an activity, drag the activity type to the design canvas or copy the activity type and paste it on the design canvas. For details, see Creating an Activity Instance in Component Reuse.

An existing Email Send Email activity can be edited from these locations:

Configure an Email Send Email Activity

Follow these steps to configure an Email Send Email activity:

Step 1: Enter a Name and Specify Settings

In this step, provide a name for the activity and specify the settings for the outgoing email. Each user interface element of this step is described below.

Email Send Email Activity Configuration Step 1

Tip

Fields with a variable icon Variable icon support using global variables, project variables, and Jitterbit variables. Begin either by typing an open square bracket [ into the field or by clicking the variable icon to display a list of the existing variables to choose from.

  • Name: Enter a name to identify the activity. The name must be unique for each Email Send Email activity and must not contain forward slashes / or colons :.

  • To: Enter a comma-separated email addresses of recipients to receive the email.

  • CC: Enter the comma-separated email addresses of recipients to receive a copy of the email.

  • BCC: Enter the comma-separated email addresses of recipients to receive a blind copy of the email.

    Note

    If the same email address is present in two or more of the To, CC, or BCC fields, an error will occur.

  • From: Enter the email address from which recipients will receive the email.

  • Mail Subject Line: Enter the subject line of the email.

  • Message Type: Select the message type of the Mail Body, either Text or HTML.

  • Mail Body: Enter the body of the email in the format of the selected Message Type.

  • Save & Exit: If enabled, click to save the configuration for this step and close the activity configuration.

  • Next: Click to temporarily store the configuration for this step and continue to the next step. The configuration will not be saved until you click the Finished button on the last step.

  • Discard Changes: After making changes, click to close the configuration without saving changes made to any step. A message asks you to confirm that you want to discard changes.

Note

Input is required in at least one of the recipient fields To, CC, or BCC unless a transformation supplies the request.

Step 2: Review the Data Schemas

Any request or response schemas generated from the endpoint are displayed. Each user interface element of this step is described below.

Email Send Email Activity Configuration Step 2

  • Data Schemas: These data schemas are inherited by adjacent transformations and are displayed again during transformation mapping.

    Note

    Data supplied in a transformation takes precedence over the activity configuration.

    The request and response data schemas consist of these nodes and fields:

    Request Schema Node/Field Description
    sendMailRequest Node of the email request
    recipients Node of recipients
    to Node of recipients of the email "to" field
    item Node of the item of recipients of the email "to" field
    #text String value of a single "to" recipient email address
    cc Node of recipients of the email "cc" field
    item Node of the item of recipients of the email "cc" field
    #text String value of a single "cc" recipient email address
    bcc Node of the item of recipients of the email "bcc" field
    item Node of the item for recipients to receive a blind copy of the email
    #text String value of a single "bcc" recipient email address
    from String of the email "from" field
    subject String of the email "subject" field
    mailBody String of the email "body" field

    Note

    Variables can be supplied in this field.

    messageType String of the message type, such as text or HTML
    attachments Node of email attachments

    Note

    Size limits on attachments apply. See your email server's documentation for information on the enforced size limits.

    item Node of email attachments item
    fileName String of the email attachment filename
    base64content String of the base64-encoded attachment content

    Tip

    You can use Jitterbit's Base64Encode function to encode attachment content.

    Response Schema Node/Field Description
    sendEmailResponse Node of the email response
    isSent Boolean of whether the email was sent (true) or not (false)
    errorDetails Node of the error details
    errorCode String of the error code returned by the email server
    errorMsg String of the error message returned by the email server
  • Refresh: Click the refresh icon Refresh icon or the word Refresh to regenerate schemas from the Email endpoint. This action also regenerates a schema in other locations throughout the project where the same schema is referenced, such as in an adjacent transformation.

  • Back: Click to temporarily store the configuration for this step and return to the previous step.

  • Finished: Click to save the configuration for all steps and close the activity configuration.

  • Discard Changes: After making changes, click to close the configuration without saving changes made to any step. A message asks you to confirm that you want to discard changes.

Next Steps

After configuring an Email Send Email activity, complete the configuration of the operation by adding and configuring other activities, transformations, or scripts as operation steps. You can also configure the operation settings, which include the ability to chain operations together that are in the same or different workflows.

Menu actions for an activity are accessible from the project pane and the design canvas. For details, see Activity Actions Menu in Connector Basics.

Email Send Email activities can be used as a target with these operation patterns:

To use the activity with scripting functions, write the data to a temporary location and then use that temporary location in the scripting function.

When ready, deploy and run the operation and validate behavior by checking the operation logs.